Kingston Creative Limited (otherwise referred to as we, us, our) take your privacy seriously, and we are committed to protecting your personal data.
- Who we are.
- How we collect, use, store and share your personal data.
Please note that this website includes links to third-party websites and applications. Clicking on those links, or enabling those connections, may allow third parties to collect or share data about you. We have no control over these third-party websites and applications and are not responsible for their privacy statements. You must therefore make sure that you understand how those websites and organisations will use your personal data and not rely on this policy.
Please note that this website is not intended for children, and we do not knowingly collect data relating to children.
Who are we?
We are a non-profit organization with the mission of using Art and Culture across the Caribbean Region to achieve social and economic transformation.
We are the ‘data controller’ for the information that we collect when you visit our website. That means that we decide how to use information about you (referred to as ‘personal data’) and we are responsible for looking after your personal data in accordance with this policy. We will explain below how we collect and use your personal data, and what we mean by the term ‘personal data’. Please note that when we refer to ‘processing’ your personal data, what we mean is using your personal data in connection with this website by acquiring it, using it, storing it, analyzing it, communicating it to other people (with your consent or as part of our service to you), or deleting it.
Should you have any complaints or queries about anything relating to the privacy of your personal data, or any other data protection issues, please let us know using the contact details above and we will do our best to deal with them.
Personal data we collect about you
The term personal data means any information about an individual from which that individual may be identified. It does not, therefore, include data where the identity has been removed (anonymised data).
We may collect, store, and use some or all of the following categories of data about you.
When you use our website, we may record:
- technical information, including the type of device you use to access our website, the Internet Protocol (IP) address, your login data, the type and version of your browser, your time zone setting and location, browser plug-in types and versions, operating system, platform and mobile network information; and
- your usage of our website, including the full Uniform Resource Locators (URL), the pages you viewed, the page response times, any download errors, the length of time you were on a particular page, how you interacted with the page (such as scrolling, clicks and mouse-overs), and how you browsed away from the page.
When you contact us, use any of our services, or purchase any of our products we may record:
- your name and contact information, including email address and telephone number;
- business/company details if you have contacted us on behalf of a business/company;
- your gender information, if you choose to give this to us;
- your personal or professional interests;
- your professional and/or personal online presence (eg LinkedIn or Facebook profile);
- information about how you use our website, IT, communication and other systems;
- your responses to surveys, competitions, and promotions; and
- any other personal data that may be requested by our website, which you choose to give to us.
This personal data is needed so that we can provide services and supply products to you, your business, and/or your company. If you do not provide the personal data asked for, we may be delayed or prevented from providing the products and services.
Normally we will not seek to obtain personal data from you that is referred to as ‘Special Category’ personal data. Special category personal data includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data.
How we collect your data
We will collect most of your personal data directly from you, whether in person, by telephone, text or email and/or via our website. This might be when you:
- create an account on our website;
- complete an online form;
- subscribe to one of our publications/newsletters;
- request that information be sent to you;
- enter a competition;
- take part in a survey;
- write to us with information;
- send a postal form to us;
- telephone, fax or text us;
- send information to us using social media; or
- provide feedback on products and services.
However, we may also collect information:
- from publicly-accessible sources (for example the internet, LinkedIn or Companies House);
- directly from a third party where the issue involves someone else (for example referees for a job); and
How we use your data
We will only use your personal data when the law allows us to do so, and where we have a proper reason for doing so. Most often, we will use your personal data in the following circumstances:
- To provide access to and to maintain the website, including to monitor your use of the website.
- Where you give us your consent to use your personal data; for example when you correspond with us or request a newsletter (your consent may be withdrawn by you at any time as set out in this policy).
- To manage your registration as a user of the website, and to provide you with access to different functionalities that are available to registered users.
- For the performance of our contract with you, or to take steps at your request before entering into a contract, for example: for the sale and delivery of goods or services to you;
- To contact you by e-mail, telephone call, SMS, or other equivalent forms of electronic communication, including push notifications on mobile devices to provide you with news, updates, promotions, or other informative communications related to functionalities, products, or services of our website.
- For business transfers during the merger, sale of assets, financing, or acquisition of all or a portion of our business to another company.
- Where it is necessary for our legitimate interests (or those of a third party); for example, we have a business or commercial reason for using your personal data and your interests and fundamental rights do not override those interests.
- Where you share personal data or otherwise interact in the public areas of our website with other users, such information may be viewed by all users and may be publicly distributed outside the website.
- To analyze and identify usage trends to determine the effectiveness of promotional campaigns and to evaluate and improve the website and its products, services, marketing, and user-experience.
- Where we need to comply with a legal or regulatory obligation.
Normally, we will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason, and that related reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.
If you require more details about this, please contact us.
Sharing your data
We may need to share your data with third parties where they provide services on our behalf (for example delivery companies or those who help us to operate the website). We require that all our third-party service providers take necessary security measures to protect your personal data. We do not permit your personal data to be used by those third parties for their own purposes, and they may only process your data for specified purposes, and in accordance with our instructions.
If you have given your consent to being sent information or marketing materials you may at any time ask us to stop sending these to you simply by contacting us; or, where provided, by logging into the website and checking or unchecking relevant boxes to adjust your preferences; or by following the opt-out links on any communication or marketing message sent to you.
We may be required to disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.
Storing and retaining your data
Personal data is stored on our secure servers and/or at our premises.
We will keep your personal data only for as long as is necessary. In working out how long we need to keep your personal data we take into account the amount, nature and sensitivity of the personal data, the potential for harm to arise from its unauthorised use or disclosure, the purposes for which we process it, and as to whether those purposes may be achieved by other means, and the applicable legal requirements. Since retention periods will differ for different types of personal data please contact us for further details if necessary.
In order to ensure that your personal data is kept secure, and to prevent there being any breach of confidentiality or unauthorised use, we have put in place security measures which are intended to prevent your personal data from being accidentally lost or used or accessed unlawfully. Access to your personal data is restricted to those with a need to access it, and regard will be had to the need for confidentiality when that personal data is processed.
Please bear in mind that the transmission of information via the internet is not completely secure, and whilst we will do our best to protect your personal data, we cannot guarantee the security of data stored by us or transmitted via our website, or by email, and any such transmission is at your own risk. If there is a suspected data security breach you will be notified.
Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on personal computers or mobile devices after they go offline, while Session Cookies are deleted as soon as users close their web browser. Learn more about cookies: What Are Cookies?.
We use both Session and Persistent Cookies for the purposes set out below:
- Necessary / Essential Cookies
- Type: Session Cookies
- Administered by: Us
Purpose: These Cookies are essential to provide the services available through the website and to enable users to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these cookies, the services that users may request might not be provided.
- Cookies Policy / Notice Acceptance Cookies
- Type: Persistent Cookies
- Administered by: Us
- Functionality Cookies
- Type: Persistent Cookies
- Administered by: Us
Apart from cookies, we use the following tracking technologies:
- Web Beacons. Certain sections of the website and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit us, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).
For further information about the cookies we use please contact us using the information above.